What Types of Documents you can get it Apostilled
Public Documents
Documents issued and bear the signature and/ or the stamp of an elected or appointed official such as Vital Records, documents issued by Corporation Division, Health Department, and Division of Motor Vehicle. The document must be an original certificate or a certified copy.
- Birth Certificate
- Death Certificate
- Marriage Certificate
- Divorce Certificate
- Driver License
- US Passport
- Police Clearance
- Adoption Certificate
- Certificate of Merger
- Certificate of Formation
- Certificate of Good Standing
- Restated Certificate of Incorporation
- Termination of Foreign Corporation
- Statement of Dissolution
- Certificate of existence
- Business License
- Assignment
- Amendment
- Consolidation Certificate
- Foreign Certificate of Registration
- Certificate of Incumbency
- Articles of Incorporation
General Documents
Documents issued by private agencies such as: corporations, schools, and universities. Documents below may be notarized and then thus apostilled by using the copy certification by custodian.
- Agreement to Form a Corporation
- Insurance Certificate
- Business Letter
- Letter of Authorization
- Power of Attorney
- ISO Certificate
- Technical Data Sheet
- Affidavit
- Free sale Certificate
- Stock Certificate
- Shareholder List
- Change of Agent
- Stock Purchase Agreement
- Health Certificate
- Agency Agreement
- Company Bylaws
- Certificate of Analysis
- School Transcript
- College Transcript
- School Diploma
- Teaching Credentials
- TESOL Certificate
- Doctorate Degree
- Graduate Record Examination GRE
- Doctorate Certificate
- College Diploma
- Master Degree
- Associate Degree
- Bachelor Degree/ Certificate
- Letter of Resignation
- Distributor Agreement
- Letter of Intent
- Operating Agreement
Federal Document
Documents must be issued by one of the federal agencies in the United States such as the FDA, the FBI, the USPTO, the IRS, the EPA, the Social Security Administration, Department of Homeland Security…etc. The document must be original and bear the embossed seal of the federal agency.
- Sanitation Certificate
- Certificate of Free Sale (CFS)
- Certificate of Exportability
- Certificate to Foreign Government (CFG)
- Certificate of Non-Clinical Research
- Use Only Materials Certificate
- Trademark
- Plant certificate
- Animal Health Certificate
- Phytosanitary Certificate
- Certificate of Pharmaceutical products (COPP)
- Certificate of Pharmaceutical product- Foreign Manufacturer
- Specified Risk Material of Bovine, Ovine, and Caprine Origin Materials.
- FBI Criminal Background Check
- Patent
- Form 6166‐ US Tax Residency
- Homeland Security Documents
- Naturalization Certificate
- Social Security Documents
- Social Security Benefits Letter
Note: The Federal issued documents cannot be certified from SOS, Instead, the Apostille stamp on the federal document must be obtained from the US Department of State in Washington DC.
We process the full spectrum of certificates and legal documents for apostilles, but here are the most common:
- Adoption Documents
- Affidavits
- Certified CA Birth Certificates
- Certified CA Marriage Certificates
- Certified CA Death Certificates
- Certified Copies of Diplomas and Transcripts
- Copies of Documents (the document custodian/person named on the original and copy must be notarized signing a self-attesting statement about the copy being a true copy).
- Corporate Documents
- Divorce Documents
- Power-of-Attorney Documents
- Travel Consent Forms
We can notarize them for you as well (the signer would need to be present, with ID (please review FAQ), able to sign a signature and be able to converse in English).
1.) We’ll Make Sure You Have the Correct Type of Document for a Apostille. For vital records such as CA birth certificates, marriage certificates and death certificates, it must be a “certified” long-form certificate signed by the local county clerk or registrar where the certificate originated or the State Registrar’s Department of Health Services. Your birth, marriage or death certificate should be an 8-1/2 x 11, pink-and-blue document with a blue Certification of Vital Record heading. If it is a non-vital record, such as a power-of-attorney document or an affidavit attached to something like a copy of a diploma, it will likely need to be notarized first (only a couple Secretary of State documents don’t need to be notarized). If it was already notarized, we will need to review it to make sure it was notarized properly. It is very helpful if you can send a scan or clear phone photo of the document (if more than one page, especially the page with the county/clerk registrar signature or notary section). We can also notarize the document ourselves by meeting you (or the signer) at your/their location or somewhere in the middle (a mobile/traveling fee will need to be quoted).
2.) Provide Us with the Details about You and Your Apostille Project. By phone, Download our Order Form, Submit using our Digital Form provided below. Please have the following details when you call us:Your full name, phone number (cell preferred), address, the country the document(s) is/are going to be submitted to, any deadline we need to be aware of, confirmation that any vital record such as a birth/marriage or death certificate is certified by a County Clerk (see #1 above) or properly notarized if not a vital record (or we can notarize the signer), number of apostilles you need. We will confirm at this time that you have the right type of document, and your total fee and payment options.
3.) Once Your Documents Have Been Reviewed Over the Phone or Via Form Submission, You Can FedEx the Document(s), or Have Them Picked Up Within our service area (for an additional fee to be determined based on your location). Once Documents are approved our mailing address will be provided document cannot be mailed to us or picked up until reviewed and approval then we will request arrival date and time of day). Keep the tracking number for any shipment coming to us and email it to us. If paying by money order, please attach it with a paper clip and have it made out to Innov 8 Notary. It is also important to include a cover letter or note with your name, phone number and the country the document is going to.
4.) We Submit the Document to the Secretary of State.
5.) We Pick Up the Apostilled Document at the Secretary of State.
6.) We Return the Completed, Apostilled Document to You, either via FedEx (to be quoted separately) or if you want to have us to meet you at your location or meet us somewhere mutually convenient, we can quote you a mobile delivery fee.
PRICING AND PAYMENT OPTIONS
We can process your documents and provide apostilles by the end of the following day (not including shipping fee after the 1st document) 1st Document $200 if we receive the documents by approximately 12:00 pm of the first day. If you need it completed sooner, you can check if that will be possible the day you are calling, and we can go over the additional fees based on when we are receiving the document(s). This fee is based on receiving your documents by FedEx or other shipping/courier method. You can also meet us to hand off the documents or have us come to you (see below).
MOBILE FEE (instead of FedEx from you to us): We can travel to your home, office or a local FedEx or areas listed on our Traveling Location provide on our site to notarize or pick up your documents some location may incur additional fee call or inquire for more details.
ADDITIONAL APOSTILLES: The fee for additional documents processed for an apostille at the same time is $100 each.
PAYMENT METHOD: We accept cash, company checks, credit cards and cash app, venmo, google pay. Payment will be expected AFTER we have reviewed your documents. We will provide you with a receipt upon payment. Payment must be made before we process your order.
